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Abstract Submission

DEADLINE FOR RECEIPT OF ABSTRACTS: 10 November 2006

Abstracts must be submitted online for the meeting.
A category must be selected for your abstract. Please select one from the following list and indicate this category on your submission:

• Bone/calcium
• Comparative endocrinology
• Cytokines and growth factors
• Diabetes and cardiovascular diseases
• Endocrine tumours and neoplasia
• Growth and development
• Neuroendocrinology, pituitary, behaviour
• Reproduction
• Steroid receptors
• Obesity and metabolism
• Clinical case reports and clinical practice
• Signal transduction
• Thyroid

For oral presentations data projection will be provided. For all poster presentations authors must produce a poster to be attached to poster boards of the following dimensions: 180 cm high x 90 cm wide (PORTRAIT).
Accepted abstracts will be published in Endocrine Abstracts, both in print and online and are accepted on the understanding that the work has not been published or presented elsewhere in substantially the same form. Submission of an abstract assumes your agreement to publication in advance of the meeting in both online and print versions of Endocrine Abstracts. Copyright of accepted abstracts will automatically be assigned to BioScientifica Ltd – submission indicates your acceptance of these terms. Abstracts are also accepted on the understanding that they will be presented at the meeting either as a poster or as an oral presentation.

The Programme Organising Committee reserves the right of final decisions regarding acceptance of abstracts and the form of presentation. Notification of acceptance or rejection will be sent to authors by January 2007. Detailed instruction concerning oral presentations and poster sessions will be mailed to qualifying authors with notification of acceptance.

Please be aware that BioScientifica will not check or correct minor discrepancies in the programme and abstract book. The abstracts will be published as submitted by the authors.
Once the deadline has passed, BioScientifica will not be responsible for any discrepancies between the document published on-line and the hard copy as late submissions may alter the layout.

ESE Secretariat/Abstract Handling

European Society of Endocrinology/BioScientifica Ltd.
Kate Openshaw
Euro House, 22 Apex Court
Woodlands, Bradley Stoke
Bristol BS32 4JT, UK
Phone: +44 (0) 1454 642240
Fax: +44 (0) 1454 642222
E-mail: kate.openshaw@endocrinology.org
Website: www.bioscientifica.com

How to use the online abstract submission system
1. Submitting an abstract
A. Important information

• The abstract template can be downloaded from the website. For instructions on how to log in please see the ‘Submission Process’ guidelines. The template is a Microsoft Word file designed to ensure that your abstract is prepared in the right way for publication. Please save this template file to your PC’s hard drive and use it when you prepare your abstract. You must use the template to submit your abstract or your abstract may be rejected.
• If you are submitting more than one abstract you can use the same email address and password for each abstract. Please remember that each author may be named first on only two abstracts.
• Abstracts will only be accepted if submitted using the template form provided.
• The abstract must be no longer than 300 words (including numbers and symbols) and use the Arial font in size 11. If your abstract is longer than the template, your abstract will be truncated.
• You may include a small table, maximum 7 columns and 5 rows, anywhere in the abstract, but you must reduce text to accommodate this. (Graphics and equations are not permitted ) .
• Open the template file and enter your abstract into it following the instructions above. Save it and make a note of its saved location.

Note: If you are using Word 97 to prepare your abstract you may not include tables.

B. Preparation of your abstract

• A ‘blind’ selection process will be used. No identifying features such as names of hospitals, medical schools, clinics or cities may be listed in the title or text of the abstract. Do not include the names of authors either. The names of authors and their affiliations (institutions) will be entered on-line when you submit the abstract.
• Abstracts may not be submitted if previously presented at a national/international meeting.
• The title should be as brief as possible but long enough to indicate clearly the nature of the study.
• Abstracts should be as informative as possible:
  • State the specific objective of the study
  • State the method used, if pertinent; state whether experiments were in vivo or in vitro; if in vivo, state whether animal was anaesthetised or unanaesthetised
  • Summarise the results obtained
  • State the conclusions reached
  • When experiments are performed on human subjects and local Ethical Committee approval has therefore been obtained, this should be stated in the abstract.
  • Statements such as ‘results will be discussed’, ‘data will be presented’ cannot be accepted.
• Abstracts will be reproduced as submitted. If accepted your abstract will appear in Endocrine Abstracts on the web and in hard copy exactly as submitted and any typing error will be visible. These will be available ahead of the meeting. You can amend abstracts on line until
  5 November 2006.
• The Scientific Committee reserves the right to decide on the form of presentation, oral or poster, in the interest of the programme.

C. The submission process

• Log in to the submission system when your abstract is completed and ready to send. To log in, enter your email address and the password you chose when you registered with the system.
• When you click the “log in” button you will be taken to a screen from which the submission process starts. Please read the instructions on this screen carefully. If you have not yet submitted an abstract to the system you should click the link that says “Click here to submit a new abstract”.
• Submitting an abstract is a multi-step process. Each step asks several questions:
  • Step 1: click the “Browse” button and locate your abstract file on your PC’s hard disk. Fill in answers to any other questions on this screen and then click the “Next” button. Your abstract file will be sent to our system – this can take a few seconds if you have a fast internet connection, but may take longer if your connection is slow. Please be patient!
  • Step 1: you can copy the abstract title from your Word document and paste it into the Title field on the submission form. Please note that because of web browser limitations some scientific symbols may not paste correctly into the form – you may have to correct this by writing the name of the symbol in full, for example “beta” instead of β. Your Word document will not be affected.
  • All steps: some questions are marked “Mandatory”. We cannot accept your abstract until these questions have been answered.
  • All steps: if you do not know the answer to a question, you can skip the question and return on a later occasion to complete it.
  • Final step: once you have completed this step click the “Finish” button. If you have answered all the mandatory questions then your abstract will be assigned a reference number and you will receive email confirmation. If you have not answered all the mandatory questions your abstract will be held in temporary storage until you return later and complete all the questions.

2. Amending a submission
You may wish to change your answers to some of the questions on the submission form, or even to change the abstract file itself.
Please amend the original submission, do not start over, which will leave two submissions in the system and will confuse the markers.

• Log in to the submission system
• You will see a list of the abstracts that you have submitted. Click on the abstract that you wish to change.
• The process of amending an abstract is the same as the original submission process, except that the submission form will be automatically filled in with the answers that you gave previously – you don’t have to change an answer if you don’t want to.
• If you want to change your abstract file you can click the “Browse” button to locate the revised file on your PC’s hard disk, then click “Next” to send it to the abstract system. If you don’t want to change the file, just press “Next” to bypass this step.
• When you reach the final step and press “Finish” you will be sent an email confirming that your abstract has been amended – provided you have answered all the mandatory questions.

3. Withdrawing an abstract
If you want to withdraw an abstract please contact the Kate Openshaw, on +44(0)1454 642240.